A Guide to Referencing

The most simple method of referencing is to use the built in referencing feature on Microsoft Word. This guide will take you through the basics of doing just that.

Why Reference?

To cut a long story short, if you don’t then you are passing off other people’s work as you own, which is known as plagiarism (basically cheating!).

Referencing also allows others to look at the source of your evidence, giving credibility to your work.

MS Word

Microsoft Word Main Ribbon

Microsoft Word comes with a handy feature for referencing your sources. You simply input the information, and the application does the rest for you.

How to do this?

After typing the information you wish to reference into your document click on the references tab. This will bring up all the options relating to referencing, captions and contents.

References Tab

Next, click on the Insert Citation. This will bring up a list of citations that you have already used, or give you the option to add a new citation.

Click on ‘Add new Source’

References Ribbon

A dialogue box should now open. First you will need to click on the drop down list and select the type of source from which you got this information.

This may be a book, report, audio source or digital recording. Each source has certain requirements such as publisher, date visited, city etc.

Main Dialogue Box

Now we need to add an author. If the author is a company or organisation then you should click on the ‘Corporate Author’ checkbox and type the organisation name in the box next to it.

When adding individual authors click on the edit button and another dialogue box will open. Type in the author details and click the Add button.

Once you have added the author(s) details click OK and you will be taken back to the main dialogue box.

Author Dialogue Box
Completed Dialogue Boxes

Complete the rest of the information and click OK. You should now see a citation in your document next to the information you have added.


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